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Hidden Features Of SAP B1 You Didn’t Know You Needed

hidden features of sap b1 you did

We all are very well aware of the whole array of features SAP b1 has to offer. But what if I tell you there are a few scattered random Easter eggs that can surprisingly help you and amaze you at the same time? These might not be all that glamorous like the hundred other full-on tasks SAP b1 does, but definitely can be proven helpful in saving a whole lot of time and effort.

Features you might have overlooked in SAP Business One


  • Quirky keyboard shortcuts to save the day!

SAP Business One gives users the ability to quickly complete tasks using keyboard shortcuts, you had no idea existed. If you like using keyboard commands to do certain mundane tasks, you’ll truly appreciate this feature, as it makes things easier and less time-consuming. There are keyboard shortcuts such as Ctrl + J to immediately display the transaction log, Ctrl + Shift + U to find user-defined fields, Ctrl + Right Arrow to view the next document, and Ctrl + P to print and there’s a whole lot of these.

  • Connect instantly with other SAP B1 users


This SAP Business One feature is like an instant messager/ chatbox. This feature lets you connect, share and chat with other SAP B1 users without actually having to know them, their phone number or email address. With the help of the ‘share’ button, SAP B1 allows you to share documents, data and information amidst your connections.

  • Customizable Business drawer of accounts

A feature that a lot of SAP B1 users were wishing for! With this new and updated feature, SAP Business One introduces an invoice box, where you can add certain tabs to wherever the necessity arises. These Drawers of accounts allow users to rename or add names and other categories for any tab. For example, you can go to the Assets tab and easily change the name or add another name to suit your business needs.

  • Create your own shortcut!

If you are looking for a document or a piece of information, or are looking to retrieve some important data, without going through too many windows and clicks, then the Shortcuts feature is perfect for you. Even the most OG users and business owners are not yet aware of this SAP Business One feature. With SAP B1 you can add shortcuts. You can easily create your own shortcuts for easy one-click access to important functions. Programming it to perform quick actions such as purchase orders, sales orders, etc is real easy as well.

  • Universal Language Assistance:

Doing business globally requires dealing with different customers all over the world, who speak different languages. To the surprise of even the long time users of SAP B1, this particular feature happens to be one of the most concealed yet useful features of SAP Business One. This however isn’t really used very often. SAP Business One provides global language support so you can print documents and enter quotes, estimations and much more in multiple languages ​​according to your business needs. It will also be helpful if your business is entering international markets or considering a merger with another company.

  • Effective stock distribution:

Effective inventory management and accurate stock management are important components of any company. Manually maintaining a record of available inventory is not just super difficult and tedious, but is also prone to errors and wastage of manual work, time and resources. One of the features of SAP B1 is inventory distribution, which makes it easy to tag specific customers to the specific inventory. This feature accurately shows the inventory report, which indicates who has how much inventory and where it is located. It also improves the overall productivity and profitability of the organization

  • Out of stock? No problem, Substitute it!

This SAP Business One feature is very useful and comes to save the day during an out of the stock situation. If a customer is looking for a product that is currently out of stock, this feature will provide a list of alternative products that match the search criteria. So, the buyer can buy a similar product, but from a different brand, but at the same time meeting the requirements.

Oh, there’s more!

Not just these, there are a whole lot of other overlooked features in SAP Business One. SAP Business One has a plethora of other important, useful and trivial features that not a lot of users might not know of. Here are Some of the overlooked features that can change your A-game:

Sales Analysis Dashboard

Cash Flow Forecasting Dashboard

Assistant Bots

Mobile Application

Drag and Drop Functionality

Automate Repetitive Transactions

Grid Expansion Enhancement and much more.

Get started today.


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