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SAP B1 Troubleshooting –  Posting period locked; specify an alternative date [Msg 131 107]

SAP B1 Troubleshooting –  Posting period locked; specify an alternative date [Msg 131 107]

SAP B1 Troubleshooting –  Posting period locked; specify an alternative date [Msg 131 107]

Troubleshooting SAP B1 Msg 131-107: A Complete Fix Guide

Error Overview

SAP Business One users frequently encounter the error message: “Posting period locked; specify an alternative date [Message 131 – 107]” This issue typically arises when attempting to create or post marketing documents such as A/R invoices, and the system prevents posting due to a locked posting period.

Symptom:

When you try to create a marketing document and post it, you receive the following error message: “Posting period locked; specify an alternative date [Message 131 – 107]”

Troubleshooting SAP B1 Msg 131-107: A Complete Fix Guide

Solution

This error occurs because the posting date month specified in the document is locked in the Posting Period Setup. To resolve this issue, you need to unlock the relevant posting period.

Steps to Unlock the Posting Period:

Navigate to the Posting Period Setup:

Go to ModulesAdministrationSystem InitializationPosting Periods

Steps to Unlock the Posting Period:

Open the Locked Posting Period:

The Posting Period Setup window will open. Locate the posting period for the relevant month. In this case, if the document has a posting date in November, find and open the November posting period by clicking on the Golden Arrow Mark.

Open the Locked Posting Period

Change the Period Status:

In the posting period settings, change the Period Status from “Locked” to “Unlocked”.

Change the Period Status

Save the Changes:

Click Update to save the changes.

Save the Changes

Retry Posting the A/R Invoice:

Now, attempt to add the A/R Invoice again. The document should be posted successfully without any errors.

posted successfully without any errors.

The “Posting period locked” error in SAP Business One is a common issue that can be quickly resolved by adjusting the Posting Period Setup. By unlocking the relevant posting period, users can successfully post their documents without interruptions.

Posting Period Locked Error – FAQs

1. What does the error message ‘Posting period locked; specify an alternative date [Msg 131-107]’ mean in SAP Business One?

This error occurs when you attempt to post a transaction in a period that has been locked in the Posting Periods settings. SAP B1 restricts postings to ensure financial accuracy and compliance with accounting rules.

2. How can I check if a posting period is locked in SAP Business One?

You can check by navigating to Administration → System Initialization → Posting Periods. Look for the period in question and verify its status under the ‘Locked’ and ‘Due Date Locked’ columns.

3. What are the different posting period statuses in SAP B1, and how do they affect transactions?

SAP B1 has different statuses for posting periods:

  • Unlocked: Transactions can be posted freely.
  • Locked: No transactions can be posted.
  • Due Date Locked: Transactions cannot be posted with a due date in this period.
  • Closing Period: Transactions are restricted except for adjustments.
  • Archived: No modifications or postings are allowed.
4. How do I unlock a posting period in SAP Business One?

To unlock a posting period:

  1. Go to Administration → System Initialization → Posting Periods.
  2. Find the locked period and uncheck the ‘Locked’ or ‘Due Date Locked’ status.
  3. Save the changes and retry the transaction.
5. Can I post a transaction to a locked period without unlocking it?

No, but you can specify an alternative date in an open posting period. If the document must be recorded in the locked period, you need to temporarily unlock it with proper authorization.

6. What should I do if I need to post transactions in a locked period due to accounting adjustments?

If necessary, you can temporarily unlock the period, post the transaction, and then re-lock it. However, this should be done with proper authorization and approval from finance teams.

7. How can I prevent users from facing this error frequently?
  • Regularly review and manage posting periods.
  • Ensure that periods are unlocked before month-end transactions.
  • Train users to check the posting period before processing transactions.
8. Who has the authorization to unlock a posting period in SAP B1?

Typically, only users with Full Authorization for Posting Periods (set in Administration → System Initialization → Authorizations) can modify the status of a posting period.

9. What if I receive this error despite the period appearing unlocked?
  • Refresh the Posting Periods window and check for recent changes.
  • Verify if the transaction’s due date falls in a locked period.
  • Check user authorizations and try logging in with a superuser account.
10. Is there a way to automate posting period management in SAP Business One?

Yes, you can use Approval Procedures or SAP add-ons to automate the opening and closing of periods based on predefined rules, reducing manual errors and delays.

For more SAP Business One troubleshooting tips and expert insights, stay tuned to our blog!

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